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How to save all attachments from email messages in Outlook?

Supposing you have received an email message with several attachments, how do you save these attachments in Microsoft Outlook quickly? What if save all attachments from multiple email messages in Microsoft Outlook? This article will walk you through these tricks at ease.

Manually save all attachments in one email message in Outlook
Save all attachments from multiple email messages in Outlook with VBA code
Batch save all attachments from multiple email messages with Kutools for Outlook

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Jul 31, 2016.

Manually save all attachments in one email message in Outlook

Actually you can save all attachments in one email message with Attachment Tools of Microsoft Outlook.

Step 1: Select the email message that you will save all of its attachments.

Step 2: Click one of its attachments in the Reading Pane.

Step 3: Click the Save All Attachments button in the Actions group on the Attachments tab.

Note: the Attachment Tools won’t be activated until you click attachments in the Reading Pane.

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Step 4: In the Save All Attachments dialog box, select all of attachments in the Attachments: box, and click the OK button.

Step 5: In the popping up Save All Attachments dialog box, select a folder to save these attachments, and click the OK button.

Save all attachments from multiple email messages in Outlook with VBA code

This section will show you how to save all attachments from multiple email messages with VBA Macro in Microsoft Outlook.

Step 1: Open the VBA Editor with pressing the Alt key and F11 key at the same time.

Step 2: We recommend you to use the VBA Macro from the Microsoft Office.com.

And you can download the VBA Macro from: http://gallery.technet.microsoft.com/office/Save-attachments-from-5b6bf54b

Step 3: In the VBA Editor, click the File > Import File, and import the mAttachmentSaver.bas file that you downloaded.

Step 4: Save and close the VBA Macro dialog.

We recommend you enable all macros in your Microsoft Outlook before continuing the following steps.

Step 5: Select the email messages whose attachments you will print later.

Note: You can select inconsecutive email messages with holding the Ctrl key and clicking.

You can select consecutive email messages with holding the Shift key and clicking.

Step 6: Open the Macros dialog box with pressing the Alt key and F8 key at the same time.

Step 7: In the Macros dialog box, select the ExecuteSaving in the Macro box, and click the Run button.

By the way, in Outlook 2013 or the later version, the macro may be named as Project1. mAttachmentSaver.ExectuteSaving

Step 8: In the popping up Browser For Folder dialog box, select a folder to save your attachments, and click OK button.

Batch save all attachments from multiple email messages with Kutools for Outlook

Here highly recommended the Save All attachments utility of Kutools for Outook. With this utility, you can quickly save all attachments from multiple emails in bulk with several clicks only in Outlook.
Before applying the feature, please download and install Kutools for Outlook firstly.

1. Select the emails containing the attachments you want to save.

Tips: You can select multiple nonadjacent emails by holding the Ctrl key and select them one by one;
Or select multiple adjacent emails by holding the Shift key and select the first email and the last one.

2. Click Kutools >Attachment Tools > Save All. See screenshot:

3. In the Save Settings dialog, click the button to select a folder to save the attachments, and then click the OK button.

3. Click OK twice in the next popping up to dialog box, Then all attachments in selected emails are saved in specified folder at once.

Notes:

• 1. If you want to save attachments in different folders based on emails, please check the Create subfolders in the following style box, and choose a folder style from the drop-down.
• 2. Besides save all attachments, you can save attachments by specific conditions. For example, you only want to save the pdf file attachments which the file name contains the word 'Invoice', please click the Advanced options button to expand the conditions, and then configure as the below screebshot shown.
  
• 3. If you want to automatically save attachments when email arriving, the Auto Save attachments feature can help.
• 4. For detaching the attachments directly from selected emails, the Detach All attachments feature can do you a favor.

If you want to have a free trial ( 60-day) of this utility, please click to download it, and then go to apply the operation according above steps.

Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

• Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
• BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
• Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
• Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
• Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.

• To post as a guest, your comment is unpublished.
  The download all attachment function in kutools are creating a new folder for each attachment saved. Is there a way to just download the attachments automatically without creating a new folder for each attachement?
  Thank you.
• To post as a guest, your comment is unpublished.
  I have Kutools and used this feature, but it saved each attachment in a new folder within the target folder. I really just want all attachments in a single folder. Help! thx
• To post as a guest, your comment is unpublished.
  email attachment macro setting
• To post as a guest, your comment is unpublished.
  How to save attachment with subject yesterdays date while using 'Save all attachments from multiple email messages in Outlook with VBA code'
• To post as a guest, your comment is unpublished.
  how to save attachments with Subject Yesterdays Date while using 'Save all attachments from multiple email messages in Outlook with VBA code'
• To post as a guest, your comment is unpublished.
  I already have KuTools for Excel, and this is not part of that.
  Had to dig around to find the KuToolsOutlook.exe download.
  Then it converted all my photos to .txt files.
  Fortunately, the photos were still there, so I saved them all by hand.
  Took less time to just do it that way than find & install the program.
  Useless.
  Outlook 2016/Windows 10
• To post as a guest, your comment is unpublished.
  Worked like a charm !, Thank you :)
• To post as a guest, your comment is unpublished.
  This code is great and easy to setup.... BUT in my case it's renaming the original file names by appending the date/time stamp. What I really need for it to do is replace the file of the same name in the destination folder. Anyone know how I can alter the code to 'Copy and Replace'?
• To post as a guest, your comment is unpublished.
  Awesome tool! Worked like a charm :-)
• To post as a guest, your comment is unpublished.
  Overall it is good but I tried to run it against about 1000 emails and it stopped downloading files after awhile, although popup message gave the correct number of the amount of the files.
  It worked as expected when I did in small chunks (100 or so at a time)
• To post as a guest, your comment is unpublished.
  Thanks,
  Worked like a charm.
• To post as a guest, your comment is unpublished.
  excellent tool. Thank you so much

  • To post as a guest, your comment is unpublished.
    Thank you so much!!!really helps..
• To post as a guest, your comment is unpublished.
  where is the mAttachmentSaver.bas located? I'm not seeing anything? please expand on this part of the instructions?
• To post as a guest, your comment is unpublished.
  Many thanks,
  I've tried this but, after doing all the steps and save attachments, I went to the targeted folder to check the attachments. I didn't find anything.

Mail User Guide

You can include photos, documents, and more when you write messages.

When you attach images or PDF documents, you can mark them up in Mail before you send your message.

Include photos and other files in emails

In the Mail app on your Mac, do any of the following:

• Click the Attach button in the toolbar, locate a file (you may need to click the sidebar button to see additional folders), select it, then click Choose File.

  You can also drag files from the desktop, the Finder, or an app into your message.

• For photos, click the Photo Browser button in the toolbar, then drag a photo into your message. You can also take a photo or scan documents, or add a sketch, using your nearby iPhone or iPad.

By default, Mail inserts images at their actual size. If different sizes are available, you can choose one from the pop-up menu located on the right side of the message header.

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Send large email attachments using Mail Drop

You can use Mail Drop to send files that exceed the maximum size allowed by your email account provider. Mail Drop uploads large attachments to iCloud, where they’re encrypted and stored for up to 30 days.

• If you have an iCloud account and you’re signed in to iCloud when you click Send, Mail automatically sends the attachments using Mail Drop. Mail Drop attachments don’t count against your iCloud storage.

• If you don’t have an iCloud account, or if you’re not signed in, Mail asks you whether to use Mail Drop (to always use Mail Drop select “Don’t ask again for this account”).

If a recipient uses Mail in OS X 10.10 or later, the attachments are included in your message. For other recipients, your message includes links for downloading the attachments, and their expiration date.

You can turn Mail Drop on or off for an account. Choose Mail > Preferences, click Accounts, select the account, click Advanced, then select or deselect “Send large attachments with Mail Drop.”

See the Apple Support article Mail Drop limits.

Put email attachments at the end of messages

In the Mail app on your Mac, do one of the following:

• For the current message: Choose Edit > Attachments > Insert Attachments at End of Message.

• For all messages: From the Message viewer, choose Edit > Attachments > Always Insert Attachments at End of Message (a checkmark shows it’s on).

Include or exclude email attachments in replies

In the Mail app on your Mac, do one of the following:

• Include or exclude original attachments in a reply: In the toolbar of the message window, click the Include Attachment button or the Exclude Attachment button .

• Include or exclude original attachments in all replies: From the Message viewer, choose Edit > Attachments > Include Original Attachments in Reply (a checkmark shows it’s on). To turn it off and exclude attachments, choose the command again (the checkmark is removed).

Send email attachments to Windows users

In the Mail app on your Mac, try these suggestions:

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• Send Windows-friendly attachments. To do so for all messages, choose Edit > Attachments, then select Always Send Windows-Friendly Attachments. For a specific message, click the Attach button in the toolbar of the new message window, then select Send Windows-Friendly Attachments (if you don’t see the checkbox, click Options in the bottom corner).

• Send documents as PDFs instead of in their original format.

• Use filename extensions (such as .docx for a Microsoft Word document).

• If the recipient sees two attachments (such as “MyFile” and “._MyFile”), the recipient can ignore the file with the underscore (such as “._MyFile”).

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To display an attachment (such as a one-page PDF document or an image) as an icon, Control-click the attachment in your message, then choose View as Icon. To show the attachment again, Control-click it, then choose View in Place.

If the message size shown on the left side of the message header is red, the attachments are causing your message to exceed size limits set by your email account provider. Try reducing the number or size of attachments or use Mail Drop.